The face of modern business is changing. You see it every day – people in suits holding smartphones, tablets, or working on their laptops in airports, waiting rooms, and even on the street. We live in a mobile world where contracts and deals are negotiated through long-distance methods and the modern worker does their work from multiple locations.
Virtual Desktops; Meeting Business Needs
For employees, whose jobs take them to multiple places, they need to have easy access to documents and files while employers need to ensure that data is secure. Each year, thousands of computable hand-held devices are stolen and lost, and this can put a business in an uncomfortable position—especially if the device contained business data.
Desktop virtualization satisfies both the worker’s and the corporation’s needs. With a virtual desktop, employees can use their tablet or laptop to access documents that are sitting in their PC back at the office. This gives them more flexibility when traveling or sitting in a meeting because they can pull up the data they need within seconds.
The corporation can keep their data secured by adopting virtualization for their traveling employees. Virtualization creates a duplicate desktop that employees can access from another computing device. When they are finished with the creation of a document or working on an existing one, they simply save it back to the virtual desktop. This keeps company information off of other devices used by that employee.
A Powerful Tool
Today’s modern business world is a fast-paced environment where data flows quickly and it is vital for employees to be able to access that data at a moment’s notice. For example, a marketing executive meets with the product development office in the morning and then must fly out to meet with their marketing director, who lives in another part of the country. Both meetings will likely center on different subjects and the marketing executive may need to pull up some information for those meetings on the spur of the moment. Without virtualization, the executive would need to make sure that all data is downloaded into whatever device they are using for the meeting and hope that they had not forgotten something.
Virtualization gives that same executive the power to answer any questions or present any material needed because they have a direct link to their desktop in their office. In this way, the executive is able to appear well prepared and professional. If that executive is going to spend the night in a hotel, they can use their virtual desktop to write memos and perform other tasks that need their immediate attention. As a result, they are able to be more productive for the company which contributes to the success of that organization.
Simplifies Regulatory Compliance
Any files or data that are owned or created by company employees need to be secure and follow the guidelines set by government and industry compliance standards. This can present a lot of challenges for companies and their IT and legal departments due to the fact that many employees use a wide variety of computing devices and some of these may be personally owned by them. It is not uncommon to find a company that has adopted a “bring your own computer” policy in an effort to save money on purchasing equipment. This concept has been discussed by Jeff Nessen, the Practice Director for Platform Virtualization solutions; where he outlines five reasons to examine VDI in your organization.
Again, virtualization provides the answer to these challenges. The data and files are kept in a central location where they can be encrypted and protected. This can significantly lower the risk of company information being released or hacked into by unauthorized individuals.
Virtual Desktops A Business Reality
In much the same way that the smart phone redefined how people and companies conduct business, virtual desktops have the same possibilities associated with them. Companies with mobile employees should examine virtualization to see how it can help those employees become even more effective at their jobs.